The platform
One record of the job, from the bill to the handover.
Six modules that share the same data. Price the work once, and everything after that - budgets, diaries, wages, valuations and the client's view - runs off it.
Projects & programme
Every site, its stage and what is due this week.
One view across the portfolio, and a programme per job that shows where the work has actually got to rather than where it was supposed to be.
Portfolio and site views
Progress, value of work done and the last activity on every active job, without opening six spreadsheets.
Programme with dependencies
Sequence trades, set the dates that matter, and see immediately which follow-on work a slip puts at risk.
Milestones and sign-off
Stage completions recorded against the contract, with who signed them off and when.
BOQ & cost control
The bill you priced with becomes the budget you run to.
Import or build the bill of quantities, then post every material order, wage and subcontractor invoice against a line of it. Cost control stops being a month-end exercise.
Item, unit, quantity, rate
Structured bills the way a quantity surveyor sets them, priced by section and rolled up to a contract sum.
Committed, spent, remaining
Live per line and per section, so a rate that has moved surfaces while you can still do something about it.
Variations and provisional sums
Raise a variation against the original bill and keep the audit trail of what was agreed, by whom, at what price.
Site diary & photos
Dated evidence from site, captured in under a minute.
The daily record that settles disputes: what was done, who was on site, what the weather did, and photographs with a timestamp nobody can argue with.
Built for a site phone
Uploads queue and send when signal returns, so a foreman on 3G at the back of a plot is never blocked.
Photographs against the programme
Images attach to the stage and the bill item they evidence, not to a folder nobody can search later.
Snags and instructions
Raise a defect with a photograph, assign it, and close it out with the evidence attached.
Casual payroll
The muster roll, priced, approved once, paid to M-Pesa.
Daily-rated labour is where most site cash leaks and most disputes start. SiteBooks treats it as a first-class problem rather than an afterthought bolted to a salaried payroll.
Attendance becomes a priced run
Days worked are captured on site and priced at each worker's agreed daily rate. No recalculating on Friday afternoon.
One approval, full audit trail
Review the run line by line, adjust what you need to, approve once. Who approved what is recorded.
Disbursed and posted
Wages go to workers' phones and post against the right cost line, so labour cost against the bill stays current.
Procurement & deliveries
From requisition to delivery note to supplier payment.
The chain where most site money actually leaks. Every order is raised, approved, received against a delivery note and paid on a bill you can match line by line.
Requisitions and purchase orders
Site raises a requisition, the office converts it to a purchase order. Nothing is ordered that nobody approved.
Delivery notes against the order
What arrived is recorded against what was ordered. Short deliveries and substitutions show up at the gate, not at month end.
Supplier bills and payments
Bills are matched to the order and the delivery, then paid and posted, with credit notes handled properly.
Valuations & invoicing
Claim for what you built, with the measure attached.
Progress claims are raised off recorded BOQ progress and turn straight into an invoice. The evidence a client needs to certify is already in the document.
Progress claims from recorded work
Value work completed against the bill, so the claim and the measure behind it come from the same record.
Invoices, receipts and credit notes
Turn an approved claim into an invoice, record what has been received, and handle adjustments without a spreadsheet.
Cost and progress reports
Budget against actual and programme against progress, exportable when the client, the QS or the bank asks.
Underneath all of it
The parts nobody advertises but everyone relies on.
Role-based access and 2FA
Decide precisely who sees costs, who sees photographs and who can approve a payment.
A full audit trail
Every approval, variation and rate change is recorded with who did it and when.
M-Pesa, bank and card
Collect and disburse on the rails your team and clients already use, at cost.
Your data, exportable
PDF and CSV export on demand. Nothing about your job is locked in here.
Getting on it
Live on a real job inside a day.
You do not have to migrate a decade of history to start. We put one live project in and go from there.
Send us what exists
The bill, the drawings, a quote, a spreadsheet, even the WhatsApp thread. Whatever the job currently runs on.
We configure it
We build the project, load the bill and set up your people and permissions. Usually within a working day.
We train the site
A session for the office and one for the foremen, then we stay on WhatsApp while it beds in.
See it against one of your own jobs.
Send us a live project and we will configure it, so you are looking at your numbers rather than a demo account.
Call us on +254 759 900 200 - we answer.